Micronet displays the item number for existing items. If you are creating a new item and Micronet has been set up to generate automatic item numbers, this field displays AUTO and the next available item number displays next to the Take Next Number button. Select the Take Next Number button to take the next number for this item. (Automatic item numbers are set in the Use Automatic Inventory Number field on the Inventory Configuration screen – see "Edit - Program - Inventory".)

If Micronet is not set up for automatic item numbers, enter a unique number for the new item based on your company's item numbering conventions. Make sure there are no trailing spaces in the item number.

If you are using MRF, you should enter:

• the finished stock item number for manufactured items
• WASTEXXXX as the default waste item
• SCRAPXXXX as the default offcut (scrap) item
• an identifying item number for second quality items.

Micronet looks for these default numbers when processing. You can have more than one waste or offcut item.

Micronet displays the primary barcode number for existing items. For new items, enter the primary barcode number or scan the barcode if connected to a PDA.

2.8 Feature

You can enter different primary barcodes for different suppliers on the Item Update screen - Units tab – see "File - Inventory - Units (v2.8)".

Multiple barcode numbers can be stored for each inventory item. For example, an item might be received in cartons containing 20 boxes each, with each of those smaller boxes contains 20 individual items. The larger box, smaller boxes within, and individual items might each have different barcodes.

These fields are for entering those barcodes. You can also scan the appropriate barcode if connected to a PDA.

This field gives you an alternative means of grouping items for reporting/inquiries. For example, a hardware store may have different classes of stock for hand tools, power tools, paint, etc.

Classes are setup in the Class master file – see "File - Class".

Enter the ID of the preferred supplier for this item.You can also press spacebar then Enter to select a supplier.

You can store multiple alternate suppliers against the item – see "File - Inventory - Supplier".

You can also have a different preferred supplier for the item for each warehouse – see "File - Inventory - Purchasing". (2.8 feature)

Enter the unit in which the item is measured, e.g. EA (each), LM (lineal metres), SM or M2 (square metres), cartons, etc. These should already be defined in the Unit Recognition table – see "Edit Company - Edit - Unit Recognition (v2.7)" (v2.7) or "File - Unit File Update (v2.8)" (v2.8).

If you are using MRF, you must enter LM for manufactured items and coils. Waste and offcut items (scrap) should be M2. Excess items can be LM or EA.

Enter the number of packs per unit in which the item may be sold. These values are displayed throughout Micronet.

Enter the product category for this item. You can also press Tab or Enter to select a category. This provides an alternative means of grouping items for discounts, reports and inquiries. For more information, see "File - Product Category".

If you are using the Micronet Kitting System (MKS) and this is a kitted item, you must select a Manufactured category.

If you are using MRF, you must select a Diminishing category for normal store stock items, coil items and offcuts, a Roll Stock category for manufactured items (rolled or flashing), and  a Non Diminishing category for waste items.

Enter the sales tax or GST percentage applicable to this item. The default is 10%.

Alternatively, if you have set up tax tables, enter or select the appropriate table number for this item – see "Edit Company - Edit - Tax Tables".

Enter the quantity in which the item is sold. This relates to the Units of Measure you entered above. For example, if the item is sold individually, you would enter 1. If it is sold in quantities of 100 (e.g. $3.00 per 100), you would enter 100.

Select whether partial deliveries of this item are allowed. Options are:

• Yes - the item can be ordered regardless of the quantity available for delivery, i.e. whether the full quantity is available, only a partial quantity, or the item is on backorder
• Backorder All - if the full quantity of the item is not available for delivery, the total quantity should be placed on backorder
• Backorder None - if the full quantity of the item is not available for delivery, the item cannot be ordered and Micronet will display a message to the user during invoice creation.

The last two options are used for items that are manufactured in batches (such as tiles) and where all the items in an order must come from the same batch, e.g. due to slight variations in colour between batches.

Enter the volume of the item in cubic metres, if known. You can enter up to six decimal places.

You must enter the item volume if you want Micronet to automatically calculate freight on sales orders based on volume.

The Weight and Volume fields are made available to cater for import costing and/or notional costing. For more details on notional sales, refer to "Additional Order Entry Functions".

This is the last date a sale of the item was made. This is updated automatically each time a sale is made.

This is the last invoice number relating to the item. This is updated automatically each time a sale is made.

Select the item status. Options are:

• Active – this is the default status for stocked items
• Inactive – select this option to prevent an item from being used in Micronet (in sales orders and receipts), e.g. because it is no longer stocked
• Colour/Size Master – select this option if you are creating a colour/size master item (a main item that has a number of different colours and sizes). Micronet changes the field to the right to Colour Format. Use this field to define the part number structure unique to this colour/size master item.

A colour size master item is the template item that the actual colour/size combinations are created from. The item code and description are generated based on the format defined while all other fields - such as category, pricing details, etc. - are replicated from the colour/size master item. Note that each colour/size combination selected will create a unique individual part number within Micronet.

• Replacement – select this option if this item has been replaced by another item. You enter the replacement item in the Replaced By field. When this item is selected (e.g. in an MDS invoice, a POS order or MJC job), Micronet displays a warning message (in POS, this is only if there is no stock of the original item). During automatic purchase ordering, if this item is selected, the Replaced By item is automatically substituted.
• Not for Reorder – select this option if your supplier no longer stocks an item. This prevents the item from being included in both manual and automatic purchase orders.

If you selected Replacement in the previous field, enter or select the item that is replacing the selected item.

If you want to dissect stock/sales by item, enter the name of the GL interface record for this item.

For more information on setting up GL interface records for the General Ledger, see "Setting up Micronet Integration".

If you are using T Accounts within MGL, assign the default details for this item.

2.8 Feature

Some companies use short barcodes to identify and search for items. If your company uses short barcodes, enter the short barcode for this item. Users can search by this short barcode whenever the Item Selection screen is displayed for selecting items.